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Evidence Guide: BSBPRC401 - Plan procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPRC401 - Plan procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Establish goods and services to be procured

  1. Determine and agree organisation need for goods and/ or services to be procured
  2. Obtain specifications for goods and services to be procured from relevant personnel and clarify as required
  3. Research and identify supply market for goods and/ or services to be procured
  4. Select procurement methods most appropriate to particular goods and services to be procured
  5. Communicate with stakeholders to approve goods and/ or services to be procured
Determine and agree organisation need for goods and/ or services to be procured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain specifications for goods and services to be procured from relevant personnel and clarify as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and identify supply market for goods and/ or services to be procured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select procurement methods most appropriate to particular goods and services to be procured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate with stakeholders to approve goods and/ or services to be procured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate specifications of procurement

  1. Assess the scope and function of goods and/or services to be procured, identifying outcomes, objectives and logistics
  2. Establish procurement timeframe and develop a schedule for tender of goods and/ or services
  3. Create measurable outputs for desired contractual outcomes
  4. Specify resource requirements and stakeholders responsible for key procurement activities
Assess the scope and function of goods and/or services to be procured, identifying outcomes, objectives and logistics

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish procurement timeframe and develop a schedule for tender of goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create measurable outputs for desired contractual outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify resource requirements and stakeholders responsible for key procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify suppliers

  1. Conduct market analysis to identify suppliers
  2. Develop request for quotation documentation and invite suppliers to bid
  3. Review suppliers against procurement requirements and organisational protocols
  4. Make recommendations about preferred offers, seek and obtain approval from relevant personnel
Conduct market analysis to identify suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop request for quotation documentation and invite suppliers to bid

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review suppliers against procurement requirements and organisational protocols

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations about preferred offers, seek and obtain approval from relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage procurement plan

  1. Establish a strategy for managing the outputs from the supplier
  2. Develop key performance indicators to monitor performance and ensure outcomes are achieved
  3. Create a management strategy for transition in/out issues
  4. Consult with stakeholders to confirm procurement plan
  5. Consult with stakeholders through all stages of the development of the procurement plan
Establish a strategy for managing the outputs from the supplier

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop key performance indicators to monitor performance and ensure outcomes are achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create a management strategy for transition in/out issues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with stakeholders to confirm procurement plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with stakeholders through all stages of the development of the procurement plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge